RULES and REGULATIONS
The Mind Rights Film Festival (MRFF), fostered and supported by the Gulbenkian Global Mental Health Platform and the Calouste Gulbenkian Foundation, is a short film festival and international competition that focuses on showcasing cinematographic works that deal with mental health issues, in order to promote the rights of people with mental disorders.
Compelling stories and high quality filmic products will constitute the benchmark of the varied and international festival programming that will captivate, engage, and enlighten the audience. Using the power and the creativity of cinema, this festival aims to spread knowledge on mental illness, to raise public awareness on this topic and to encourage social inclusion of people with mental disabilities and fight against their stigmatization. Therefore, the Award Ceremony will be not just a celebration of the creativity of filmmakers, but also a recognition of their outstanding commitment to human rights issues.
The event will be held in Lisbon in November 6-7, 2014 at the prestigious Calouste Gulbenkian Foundation. The screenings will unfold in the context of the Forum of the Gulbenkian Global Mental Health Platform, a 2-day programme where some key global mental health leaders will present lectures on the rights of people with mental disabilities, and where we will present a report on strategies to stop human rights violations of children with mental disabilities in hospital and community settings alike, including alternatives to institutionalizing children with mental disabilities.
Typology of products admitted
The MIND RIGHTS FILM FESTIVAL competition is open to Short Films in any type or genre of fiction, documentary or animation film, from any country, with a duration of up to 30 minutes (including credits). The shooting format of the works can be analog or digital. (For preview and exhibition formats see details at Article 3 and 5, respectively).
No restriction is made regarding short films that have participated in previous competitions or have been screened and awarded in other festivals. Similarly, there is no restriction on the number of entries a single entrant can submit, provided that each entry is accompanied by its own completed online application and entry fee.
Eligibility requirements and submission process
Admission fee and deadlines
The MIND RIGHTS FILM FESTIVAL accepts short films from January 1 to July 20, 2014. The application and submission process (including entry fee payment) is managed entirely online through the Withoutabox service (Submit button on the top right of the screen). The registration is completed when the entry fee is paid. The standard entry fee is € 25 until July 1 (discounted early-bird entry fee of € 20 before February 10), while the late entry fee that ends July 20 is € 30. For films submitted after this date the admission fee is € 35. Please click on the button on the top right of the screen to enter our WAB page and see our Updated WAB Extended Deadline.
Please note: fees are non-refundable. If a film is submitted to the festival’s competition, but it does not match the criteria listed in this “Rules and Regulations”, the admission fee will not be refunded.
The MIND RIGHTS FILM FESTIVAL accepts either of the below preview formats:
• a digital online screener (Withoutabox Secure Online Screener, preferably) or a link to an online accessible digital preview screener (i.e. Vimeo, YouTube);
• a DVD screening copy (authored as a video DVD and not burned as a data disk containing Quicktime or other similar file formats). The DVD should begin after 10 seconds of black, if possible.
The preview DVD must be sent to the festival’s operational headquarters in Italy:
Mind Rights Film Festival
Via Trincea delle Frasche, 1
20136 Milano - Italy
The outside of the shipping package, clearly marked as: “For cultural purposes only - No commercial value”, must include film title, director’s name and contacts, running time and Withoutabox Tracking Number.
Other eligibility requirements
All entries must be accompanied at the moment of submission by:
• a 50-word synopsis of the film in English;
• a director’s biography and statement in English;
• two high resolution production still photos of the film and a headshot of the director (300 dpi images in a jpeg format);
• a trailer of the film;
• a presskit including all the items listed here above is highly recommended.
• all films in a language other than English must be provided with English subtitles for festival presentation; if not available at the moment of submission, a list of dialogues in the original language can be accepted at the discretion of the Selection Commitee;
• a dialogue list of the film in English and the original language (for non-English films), if not provided previously, must be sent electronically to the festival by August 15, 2014.
At any stage of the competition, the films which are understood to be falling short of any of the requirements mentioned above will be disqualified.
Terms and conditions for competition
Works properly delivered no later than July 30, 2014 (or at the latest by a further deadline date communicated by the festival’s staff via Withoutabox), dealing with the theme of the festival and fulfilling all the eligibility requirements set forth in this document, will be admitted to the MIND RIGHTS FILM FESTIVAL competition. Audiovisual works will be reviewed and selected by a committee composed of experts that will determine a short list of nominees for the festival juried Awards.
The official selection will be announced on approximately September 30, 2014 through Withoutabox and at the festival website. A notification will be issued by e-mail to the submitter or the director of the film.
The works selected for the MIND RIGHTS FILM FESTIVAL will be screened at the Calouste Gulbenkian Foundation, in Lisbon, with proper advertising and promotion, subject to prior notification to the authors.
Selection and exhibition
Selected short films
The Selection Committee of the festival reserves the sole right to decide which films will be admitted to competition. Its decisions are final in all matters and no further correspondence or attempts to dispute the competition and the decisions taken in that regard will be entertained. The entrant will get a notification in case the film is selected. For not selected films the Festival will not send out any notification for organizational reasons.
Once a film has been selected for entry and the MIND RIGHTS FESTIVAL programming, it cannot be withdrawn for any reason.
The Festival reserves the right to remove and / or cancel any film at any time as per the discretion of the film festival Board Members.
Festival arrangements and exhibition formats
Upon acceptance, filmmakers must make all arrangements with the festival staff to send immediately (and in any case by August 20) and at their own expense the final screening format of the film in accordance with the specifications needed for subtitling and exhibition. The format for exhibition is the digital one. Participants’ promptness and collaboration will ensure the festival the proper time for optimizing the film screening quality and its subtitling.
The digital file can be shipped to the festival via mail in a pen or external disk (a week after the notification of inclusion it must be in possession of the festival) or it can be sent through file hosting services. A Wetransfer access up to 10 GB will be provided for the purpose.
Extension: .mov, .mp4 or .m4v;
Fps: 24 or 25;
Resolution: 720p or 1080p, (No 4K);
Codec: h264 (No Apple Pro Res);
Audio: LT/ RT.
Additional formatting and packing guidelines will be provided to the selected film. (For different arrangements and further information please contact the Film Submission and Technical Inquiry responsible at: email@example.com)
Selected films’ promotion
The materials provided by the entrants during the application phase will be used by the festival for promotional and advertising purposes (press releases and festival’s website showcase and catalogue).
The festival website will display the following for each accepted film:
• Original and international title;
• Country and year of production;
• Running time;
• Short synopsis;
• Poster or production still photo of the film;
• Trailer (15-30 seconds);
• Director’s name (if possible also biography)
• Screening schedule (date, time).
The festival will also design an “official selection” logo for all the chosen films.
Marketing materials on the part of the participants, such as postcards and flyers, can be sent to the festival’s office before September 30, 2014.
Directors, producers and distributors (if applicable) of participating or winning films are requested to include in future promotional material the mention of "participation in" or "winner in" the competition for Short Films of the MIND RIGHT FILM FESTIVAL.
Logos of "selected in" and "winner for" Short Films will be made available by the festival.
Jury and Awards
The festival jury will be elected by the Board Members. It will comprise experts from the film industry, including filmmakers, producers and others, experts from the media (i.e. journalists or cinematographic critics), psychiatric experts and professionals, as well as representatives of institutions such as the Gulbenkian Global Mental Health Platform and staff members of the Calouste Gulbenkian Foundation. The jury members will be called to evaluate the festival official selection and bestow the Film Festival Awards. Each jury member will vote by a secret ballot. No person having taken part in the production or promotion of a film in competition may be on the jury. The jury judgement will be made public during the Award Ceremony on November 7, 2014.
The members for the 2014 competition will be announced at proper time on the festival website.
All short-listed films without distinction of genre or category will compete for the two Jury Awards as well as the Audience Choice Award.
The jury, in particular, will bestow the "MIND RIGHTS - Jury Award" for Best Film to the value of € 3000 and also the “MIND RIGHTS - Jury Award” for Second Best Film to the value of € 2000.
The audience at each screenings will be given ballots and will vote for the "MIND RIGHTS - Audience Award" to the value of € 1000.
Plaques may be awarded to participants at the discretion of the Jury.
Admission and participation to the festival are subject to these additional conditions:
1. that the film does not violate any rights of any person, film or entity;
2. that the film does not contain material which is obscene, libellous or defamatory;
3. that the submitter acting on behalf of the director/producer owns all rights to the film (including intellectual property and screening rights) and has not surrendered them to any distributor or any other entity at the time of entering the competition; that otherwise he would promptly notify the organizers of the Festival of the circumstances and it will be his own responsibility to obtain the necessary permission for his entry. Otherwise he will be disqualified from the competition;
4. that the submitter acting on behalf of the director/producer has obtained the appropriate copyright clearances for all music used in the film (if required);
5. that the writer/producer surrenders all rights of use (and screening) of his Short Film to the organizers of the Festival for the smooth performance of the same and for the duration of the event; and that he accepts that the short film shall be used for promotional and cultural purposes of the festival itself also after the conclusion of the event;
6. that the entrant agrees to be bound by the decision of the Selection Committee and the judges of the Festival whose decision will be final and that he further understands and agrees that the Selection Committee and the judges are not obliged to give him any feedback regarding the film;
7. that the entrant understands and accepts that due to acts of nature, or unforeseen issues beyond the control of the MIND RIGHTS FILM FESTIVAL, the host venue may at any time be changed, substituted or cancelled;
8. that the writer/producer accepts that the preview DVDs and promotional materials shall remain the property of the festival and shall be used for educational and promotional purposes;
9. that the entrant will be responsible for all shipping fees or expenses due to duties, taxes or custom brokerage, unless otherwise stated in agreement with the festival organizers;
10. that the entrant will be responsible for any shipping insurance;
11. that the entrant will indemnify the organisers of the Festival against all claims, demands, costs, damages, expenses (including legal fees), proceedings and losses resulting from the screening of the film at the Festival or from claims by any third parties;
12. that the entrant has read, understood and accepted the Rules and Regulations of the competition. The act itself of entering the competition (including through the Withoutabox system, where all the terms and conditions are also outlined) constitutes agreement with these Rules and Regulations;
13. that the entrants agrees that any legal dispute between him and the organisers of the Festival, arising form the interpretation or execution of these Rules and Regulations, will be heard in the Portugal courts according to the law of Portugal.
The personal data will be processed as provided by Portuguese law 26/10/1998 n° 67 about privacy and subsequent amendments thereto. In agreement with Portuguese legislation and in particular the law 1/04/2008 n° 16 – Enforcement of Intellectual Property Rights and Related Rights.
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